IFSM 300 UMGC Business Analysis and System Recommendation Project The first step is to review any feedback from previous stages to help improve the effecti
IFSM 300 UMGC Business Analysis and System Recommendation Project The first step is to review any feedback from previous stages to help improve the effectiveness of your overall report and then add the new section to your report.In addition to the Stage 4 content, part of the grading criteria for this final stage includes evaluating if the document is a very effective and cohesive assemblage of the four sections, is well formatted and flows smoothly from one section to the next Section IV of the Business Analysis and System Recommendation Report will explain how the selected system helps MTC achieve its strategy, improve its hiring process, and meet its system requirements, and you will explain how each implementation area might be addressed to help ensure a successful implementation of the technology solution. Using the case study, assignment instructions, vendor brochure, Course readings (in particular, Implementing a SaaS Solution and Developing a System Proposal) and external research, develop your Section IV. System Recommendation.Approximate lengths for each section are provided as a guideline; be sure to provide all pertinent information. Page 1
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UMGC Hiring Solutions, Inc. is a fictitious company designed for the UMGC IFSM 300 case study and its product, EZ-ATS is an applicant tracking
system representative of typical SaaS products. (10/19/2019 ver. 1)
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UMGC Hiring Solutions, Inc. is a fictitious company designed for the UMGC IFSM 300 case study and its product, EZ-ATS is an applicant tracking
system representative of typical SaaS products. (10/19/2019 ver. 1)
Page 3
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UMGC Hiring Solutions, Inc. is a fictitious company designed for the UMGC IFSM 300 case study and its product, EZ-ATS is an applicant tracking
system representative of typical SaaS products. (10/19/2019 ver. 1)
Page 4
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? Unlimited data storage
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? Comprehensive security
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? System maintenance
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? Regular updates
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UMGC Hiring Solutions, Inc. is a fictitious company designed for the UMGC IFSM 300 case study and its product, EZ-ATS is an applicant tracking
system representative of typical SaaS products. (10/19/2019 ver. 1)
Page 5
EZ-ATS
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Reference Listing and Citation for this Brochure
UMGC Hiring Solutions, Inc. (2019). EZ-ATS Brochure [Course Resources]. In IFSM 300: Information
Systems in Organizations. Retrieved from http://learn.umgc.edu
In-text citation (UMGC Hiring Solutions, 2019)
UMGC Hiring Solutions, Inc. is a fictitious company designed for the UMGC IFSM 300 case study and its product, EZ-ATS is an applicant tracking
system representative of typical SaaS products. (10/19/2019 ver. 1)
Stage 4: System Recommendation and Final BA&SR Report
Before you begin work on this assignment, be sure you have read the Case Study and reviewed the
feedback received on your Stage 1, 2 and 3 assignments.
Overview
As the business analyst in the CIO’s department of Maryland Technology Consulting (MTC), your next
task in working towards an IT solution to improve the hiring process at MTC is to write a justification and
implementation plan for a system that the CIO has decided will meet MTC’s needs. The system, EZ-ATS,
is described in the vendor brochure provided with this assignment. The vendor, UMUC Hiring Solutions,
Inc., and EZ-ATS are fictitious names created for use with this case study but based on real-world SaaS
application information. In this Stage 4 assignment, you will explain how the selected system meets
MTC’s requirements, and what needs to be done to implement the system within MTC. You will
combine Stages 1-4 to provide a complete final BA&SR Report.
Assignment BA&SR Section IV. System Recommendation and Summary & Conclusion
The first step is to review any feedback from previous stages to help improve the effectiveness of your
overall report and then add the new section to your report. In addition to the Stage 4 content, part of
the grading criteria for this final stage includes evaluating if the document is a very effective and
cohesive assemblage of the four sections, is well formatted and flows smoothly from one section to the
next
Section IV of the Business Analysis and System Recommendation Report will explain how the selected
system helps MTC achieve its strategy, improve its hiring process, and meet its system requirements,
and you will explain how each implementation area might be addressed to help ensure a successful
implementation of the technology solution.
Using the case study, assignment instructions, vendor brochure, Course readings (in particular,
Implementing a SaaS Solution and Developing a System Proposal) and external research, develop your
Section IV. System Recommendation. Approximate lengths for each section are provided as a guideline;
be sure to provide all pertinent information.
As you review the case study, use the assignment instructions to take notes to assist in your analysis;
in addition, review information provided in earlier stages of this report to identify where the
proposed solution can address the needs and requirements.
Use the outline format and headings provided and follow all formatting instructions below.
Stage 4: System Recommendation 03/17/2020
1
IV.
System Recommendation
A. System Justification
Provided with the Stage 4 Assignment Instructions is a brochure that describes an IT solution
that the CIO has selected, with the HR Directors endorsement, to meet the needs of
improving MTCs hiring process. In Stage 1, you analyzed the strategy and objectives for
MTC and how a technology solution to improve the hiring process would contribute. In
Stage 2, you analyzed how to improve the hiring process with a technology solution, and in
Stage 3 you identified specific requirements. After reviewing the EZ-ATS Brochure, briefly
describe the recommended solution. Then, describe how that selected solution aligns with
achieving the strategy, improves the process, and meets the requirements. Write two to
three clear, concise, well-organized paragraphs to summarize this assessment. Dont just
repeat information from previous stages but synthesize this information and provide strong
information and justification to explain why this proposed solution is a good fit for MTC.
Dont describe details of the functionality but address overall how this solution will
address the current issues with the manual hiring process and benefit MTC. Remember
you are writing a report to your boss, the CIO of MTC, that he can use to convince the
leadership team why this is the best solution based on your analysis.
B.
Implementation Areas
To successfully implement this technology solution, MTC will need to develop an
Implementation Plan and below is a list of key implementation areas that should be
included. First, provide a brief introduction to this section what it contains and why an
Implementation Plan is so important for MTC. Then address each of the seven (7) areas
below to explain what MTC needs to do (with support by the vendor). Provide the
numbered heading and then write one to two paragraphs to address the area. The subareas (a,b,c, etc.) contain questions and areas to help guide your thinking about what should
be covered and should be incorporated within your response to the major category. For an
explanation of the implementation areas, refer to the Week 7 Reading “Implementing a
SaaS Solution” as well as conduct additional external research. The vendor brochure
provides information for some of these areas, but you need to include what MTC must do
as well. Remember you are writing this section to help MTC plan for a successful
implementation. It is not sufficient to just indicate Vendor provides or employees need to
be trained.” In addition to incorporating course content, external research on
implementation areas will strengthen your understanding and explanation. The goal for
this section is to help MTC know what needs to happen in each area and who might be
responsible for given activities to help support a successful implementation of EZ-ATS.
1.
Vendor agreement (MTC must enter into a contractual agreement with the vendor
before full implementation. This identifies responsibilities as well as costs.)
Incorporate answers to the following questions in your paragraph do not include the
questions themselves.
a. What does the vendor require from MTC to be able to start using the system?
b. How much will it cost to get access to and configure the system for MTC’s use?
c. How much will it cost per month to support 60 system users?
d. What option is offered for MTC to just try out the system to see how it works?
Stage 4: System Recommendation 03/17/2020
2
2.
Hardware and telecommunications (Although this is a SaaS solution, MTC must
ensure that its IT infrastructure can support the use of the system and that its
employees can correctly access the system.) Include the following:
a. List the types of hardware MTC employees can use to access the system.
b. Identify what kind of telecommunications will be used for the solution, including
local connectivity inside MTC and Internet access from outside MTC.
c. List any other considerations related to ensuring employees can access the
applicant tracking system.
3.
Configuration (Even SaaS solutions require a degree of configuration for each client.
What needs to be done to implement the MTC job requisitions, workflow, reports,
terminology and/or logo/graphics?) (Include the answers to the questions below, but
not the questions themselves.)
a. What options does the vendor offer for configuring the off-the-shelf system to
MTC’s needs?
b. How will the configuration be done and by whom?
4.
Testing
a. Once MTC has signed up and configured the system, how will it test the system to
see if it is working properly for its needs? Describe how MTC will conduct User
Acceptance Testing. (This would be a good area for you to research.)
b. Choose one of the user requirements (listed in Section III of your BA&SR Report)
and explain how that requirement will be specifically tested to ensure it is working
properly and the requirement is met.
(Note: A free trial period does not suffice as software testing)
5.
Employee preparation and support Identify what MTC should do in each area below
to prepare the employees (including the hiring managers in the various departments)
for the introduction and use of the new applicant tracking system. Identify who (by
their title or role) should do what in each area. (Incorporate information from Course
readings on Leadership and Change Management.)
a. Leadership (2-3 sentences)
b. Change Management (2-3 sentences)
c. Training (2-3 sentences)
d. User Support (2-3 sentences)
6.
Data Migration Consider what existing data (applications in process with the manual
process) would need to be entered into the system to get started and how this might
be accomplished.
7.
Maintenance How will updates and enhancements to the EZ-ATS system be made?
What will the vendor be responsible for and what should MTC address?
Stage 4: System Recommendation 03/17/2020
3
Summary and Conclusion: Close your Business Analysis and System Recommendation Report with a
summary of the key points including the benefits MTC can expect to gain from this solution and the
alignment with strategic objectives. (One well-written paragraph). Dont just repeat information
presented earlier but put it in context of a conclusion to provide a strong finish to this report. Just as
your introduction informed your reader about why youre writing and whats to come, the conclusion
should provide a clear and concise final paragraph to reinforce/emphasize key points and a compelling
argument for the chosen solution and it should urge the reader to take action.
Formatting Your Assignment
NOTE: This final submission should be a cohesive Business Analysis and Systems Recommendation
Report for the CIO of Maryland Technology Consulting. The formatting should be consistent
throughout the document, and the writing should flow well from beginning to end. Headings, section
and page numbering should be correct for a final submission. Although you prepared this in stages,
the final product should not seem to be piecemeal or disconnected. Any track changes or feedback
from previous versions should be removed once addressed.
Consider your audience you are writing in the role of a MTC business analyst and your audience is MTC
and your boss, the CIO. Dont discuss MTC as if the reader has no knowledge of the organization. Use
third person consistently throughout the report. In third person, the writer avoids the pronouns I, we,
my, and ours. The third person is used to make the writing more objective by taking the individual, the
self, out of the writing. This method is very helpful for effective business writing, a form in which facts,
not opinion, drive the tone of the text. Writing in the third person allows the writer to come across as
unbiased and thus more informed.
In Stage 4, you are preparing the final part of a 4-stage report. Use the structure, headings, and
outline format provided here for your report. Use the numbering/lettering in the assignment
instructions as shown below.
IV.
System Recommendation
A. System Justification
B. Implem…
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