IT380 Business Value for Electronic Document Management Assignment Identifying the Business Value for Electronic Document Management The purpose of thi

IT380 Business Value for Electronic Document Management Assignment Identifying the Business Value for Electronic Document Management The purpose of this assignment is to let you gather resources and develop further thoughts for your final project. In other words, as you finish Assignment 3, you will actually accomplish part of your final project. In your final project proposal, you have created a short profile for an organization of your own choice showing the type of business, the number of employees and the number of customers on whom you will be collecting data. In this assignment, you first need to briefly summarize (or recap) the above information, the type of documents and records that are currently kept on the customer and whether they are manual or electronic. Create four or five paragraph statement on the topic assigned below, in your own words, showing the business benefits for your organization to develop an electronic document or records management system. Topic Compliance with standards, including privacy Cite your sources of information (at least three). Make sure that the document has a meaningful file name and use the document properties to document your file characteristics. Upload your document to Canvas providing sufficient metadata to allow me to identify it accurately.Formatting requirements: Submission should be in a paper format with a clear thesis statement.Citation: follow APA format (including the in-text citations)I attached project proposal, and the instruction. Running head: ELECTRONIC DOCUMENT RECORD MANAGEMENT SYSTEM
Electronic Document Record Management System
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ELECTRONIC DOCUMENT RECORD MANAGEMENT SYSTEM
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Electronic Document Record Management System
Introduction
Every business success relies on how it can organize itself especially the handling of
record. Record management offers efficiency regarding easy retrieval and the confidence ?f the
staff and clients involved with the company (Ismael & Okumus, 2017). In a case, where a
company handles a lot of different customers and works with various staff, there is no better way
of managing the records apart from putting in place the right systems in place. This paper
provides a solution for a better way for businesses to implement an electronic record keeping
mechanism to help them achieve efficiency in their services. We will use the Dona Law Firm for
this discussion.
Company Profile:
Business name: Donna Law Firm
Business address: Donna Law Firm, P.C. 7601 France Ave S, Minneapolis, MN 55435.
Email: ddonna@donnalaw.com
Tel: 952-562-2460
a) What does the business do and what industry are they in?
Donna Law Firm is a company that serves as a consultation organization in Minnesota
with satellite branches in California and Florida. It is a law firm that focuses on worker’s
compensations, railroad industry, retail industry, and general litigation. The company’s objective
is to become a trusted partner in defending its clients and offering consultation services that
focus on the legal needs of businesses.
ELECTRONIC DOCUMENT RECORD MANAGEMENT SYSTEM
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b) What type of documents do they collect or create, and are they currently paper or
electronic?
The business is a legal company that has varied clients. The documents they receive from
clients include personal information, cases and consultancy documents. However, some of the
records are created within the company which contains agreements. Some of this information
requires a lot of confidentiality and maintain its aspect of atomicity. These include financial
records of clients and contracts. Every client has a different case, and therefore the records
collected are case specific. The business, then, has to keep these records for as long as they can
in case of future reference.
c) How many documents are there and typically how many pages are each document
by type?
The company uses a digital system partly, but most of the work is stored physically in file
cabinets. Most of the organizations are adopting the digital mechanisms of storing the
information. For this case, the company handles the client’s cases and consultation files. These
files range from single-page documents to booklets, including the law reference books. It also
handles client reports and businesses documents. Because the business has drastically changed
over the past few years, the number of clients is continuously increasing and even the number of
attorneys. For now, the company has 14 attorneys who cover their areas of expertise.
d) How many users are there potentially and where are they located?
The company has three branches. Each attorney has its own three assistants. These
attorneys are spread through the branches which means Minnesota becomes the data center and
the other offices can remotely access the information. Clients, visit these company’s
ELECTRONIC DOCUMENT RECORD MANAGEMENT SYSTEM
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departments. Attorneys also have to visit the company physically to get updates on the cases.
The information they collect from their clients is recorded manually and stored in file cabinets.
e) At least one piece of information you feel important in defining the project
For the company to achieve efficiency, the case and consultancy records can be kept in
digital format, that is, to implement an electronic document and records management system that
adds efficiency and the ease of accessibility of the records whenever and wherever they are
needed. For instance, it makes it easy for a client to seek services at Minnesota and be able to
access his records in Florida. Security and privacy should be the primary concern in that the files
should be able to maintain its original state and accessed by authorized personnel only.
ELECTRONIC DOCUMENT RECORD MANAGEMENT SYSTEM
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References
Ismael, a., & Okumus, I. (2017). Design and Implementation of an Electronic Document
Management System. Mehmet Akif Ersoy Üniversitesi Uygulamal? Bilimler Dergisi, 1(1),
9-17. doi: 10.31200/makuubd.321093
IT380 Assignment 3
Deadline: Due 11:59 pm, Sunday (April 21)
Identifying the Business Value for Electronic Document Management
The purpose of this assignment is to let you gather resources and develop further thoughts for your
final project. In other words, as you finish Assignment 3, you will actually accomplish part of your
final project. In your final project proposal, you have created a short profile for an organization of
your own choice showing the type of business, the number of employees and the number of
customers on whom you will be collecting data. In this assignment, you first need to briefly
summarize (or recap) the above information, the type of documents and records that are currently
kept on the customer and whether they are manual or electronic.
Create four or five paragraph statement on the topic assigned below, in your own words, showing the
business benefits for your organization to develop an electronic document or records management
system.
Topic
Compliance with standards, including privacy
Cite your sources of information (at least three). Make sure that the document has a meaningful file
name and use the document properties to document your file characteristics. Upload your document to
Canvas providing sufficient metadata to allow me to identify it accurately.
Formatting requirements:
• Submission should be in a paper format with a clear thesis statement.
• Citation: follow APA format (including the in-text citations)
Your assignment will be graded according to the following rubric:
Outstanding (4)
Above
Average (3)
Very detailed
description of
Description of organization with
organization
at least two
additional factors
given
Detailed
description of
organization
with at least
one additional
factors given
Insightful
Discussion on
discussion of
business value
business value
Good
Some discussion Inadequate discussion of
discussion of
of business value business value
business value
Uses a variety
of sources of
information
Cited four or
five diverse
and relevant
Criteria
Cited more than
five diverse and
relevant sources
Average
(2)
Below Average
(1)
Good description
Inadequate description
of organization
with at least one of the
with all listed
listed factors missing
factors discussed.
Cited two or three
Little or no use of relevant
sources relevant
sources
to the assignment
Missing
(0)
sources
Good
discussion in
your own
words, error do
not interfere
with meaning
Discussed with
one or more
quotations from
sources and few
errors
Poorly written or mainly
quotations from listed
sources with errors
Excellent file
naming, file
Document file description and
name and
Blackboard
metadata
metadata allowing
me to identify
submission
All three
attributes used
(file name, file
properties, and
Blackboard
metadata) and
the file could
be easily
identified
All three
attributes used
(file name, file
properties, and
Blackboard
metadata) and
the file could be
identified
Not all attributes used and
there was some confusion
in identifying the file
Timeliness
Submitted one Submitted two
day late
days late
Well written
discussion,
grammar and
spelling
Persuasive and
well written
document, error
free
Submitted on time
Submitted three or more
days late

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