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Data Management Problems

Student’s Name

Institutional Affiliation

Introduction

Data management is very important in any given setting and for any given company, this is no different. It is important to note that there are various strategies that are involved in data management. Some of the tools that companies can incorporate are the work break down structure tool. Another important tool is the quality management tool is also important for project managers to determine the type of work that the workers are carrying out. SWOT analysis is also imperative for the company and, more specifically, for the project manager. The paper seeks to review the use of project management tools for XYZ Company as a sample company to identify the various problems associated with the same.

Work Break down Structure Tool

The work break down structure is the most effective in the provided business, and this is owing to the fact that the specific department that is being handled is the information technology one. As time has progressed, the information technology sector has proven most effective and the reason for this is that many people in the current world use the internet for online shopping and gathering information on various commodities that they might need in their lives. Through the use of the software such as Yellow Moon and Red Sky, it has been possible to resolve the various issues that are present and this is an outstanding problem, the work breaks down structure has the ability to identify the various roles that the people in the Information Technology department have to handle.

The Information Technology problem that the institution faces in initiation is a major aspect of the work break down the structure in the business environment. The problem is where the project manager has the responsibility of ensuring that people that are assigned the task identify their various roles. This part of the work breakdown structure is important for it is possible for the project manager to note the various errors that a person might have and thus deal with the people that are responsible for a particular task (Adams, 2010). The Business development case is another problematic and resolved aspect that is very pivotal in the institution. This phase is very important and the reason for this is that it enables the manager to improve on areas that the various subjects are working on. It is essential for a project manager to familiarize himself with the project tasks and this is because when it gets to the business development phase, he or she can effectively coordinate what is going on in the given environment. Consequently, there is general development in the task at hand.

Many companies in the modern environment do not have an effective IT program. Information development is an indispensable component of this exertion. Recognizing and coordinating quicker, increasingly gritty bits of knowledge into improvement program arranging procedures can prompt better-focused on reactions and progressively effective asset distribution. Information advancement is likewise part of arriving at the Sustainable Development Goals (SDGs). Successful data gathering, investigation, and checking can assist policymakers with coursing the right projects and arrangements all the more rapidly, prompting cost efficiencies and more prominent profits for speculations, just as engaging networks, at last, accomplishing the objectives.

The 2030 Agenda for Sustainable Development defines goal-oriented worldwide objectives, requesting extraordinary activities and endeavors over numerous interconnected social, financial and natural issues. Science, innovation and development (STI) must assume a focal job in the accomplishment of these objectives. The procedure of innovative demolition started by mechanical advancement can change economies and improve expectations for everyday comforts, by expanding efficiency, lessening generation expenses and costs, and raising genuine wages. Outfitting outskirts advancements – joined with activity to address constant holes among created and creating nations in access and utilization of existing advances, and to create advancements (counting non-mechanical and new types of social development) – could be transformative in accomplishing the Sustainable Development Goals and delivering progressively prosperous, reasonable, solid and comprehensive social orders.

A major problem that is easily resolved is SDG as identified in the sustainable development goals. They offer the possibility of arrangements and open doors for maintainable advancement that are better, less expensive, quicker, adaptable, and simple to utilize. The degree of the formative effect of innovative advances has just been found in the transformative impacts of data and correspondence advances (ICTs) in some low-pay economies, while the possibility to expand the ecological maintainability of improvement is obvious in ongoing advances in sustainable power source. In any case, new advances take steps to outpace the capacity of social orders and policymakers to adjust to the progressions they make, offering ascend to boundless nervousness and irresoluteness or antagonistic vibe toward some innovative advances.

Backing for national factual frameworks upgraded data creation more than it advanced in-nation data sharing and use. The World Bank impacted a few nations to share data and microdata openly and worked with accomplices to improve microdata recording and metadata advancement. Be that as it may, a few nations won’t share data for political reasons, quality concerns, or a hesitance to lose an income source. The World Bank has once in a while raised data-sharing issues at elevated amounts of approach exchange, yet it needs to utilize its influence completely in customer nations that are hesitant to share data straightforwardly. The World Bank could improve to urge governments to utilize data, despite the fact that their definitive use isn’t really inside the World Bank’s control. Shortcomings in advancing data use have been a noteworthy issue for as far back as 10–15 years, yet endeavors here are dispersed. Just 27 of the 201 ventures inspected for this assessment bolstered exercises to construct data use limit.

Another problem plaguing the environment at the time is the lack of trust in most of the international organizations. The World Bank has a settled way to deal with the structure of the limit of data makers; however, it has not yet figured an applied model for evaluating client limit. It could advance upgraded data use, for instance, by understanding the various types of data clients and their needs and inspirations, and by including both government and non-government data clients in the plan of its activities. The following stage is to move in the direction of a client-focused data culture, comprehended as correspondence between the offices that produce, offer, and use data. Low data education and frail research networks are requirements in less fortunate nations, yet individuals met in numerous nations told the Independent Evaluation Group (IEG) that they need to know how their district, city, or network is doing with respect to others in their nation. Chiefs in focal and nearby governments need this data to set needs and propel activity. The client-focused data culture will take a long time to grow, yet by working with a wide menu of customers, the World Bank can sustain a biological system of data use.

Communication

An aspect that should be identified in project management is the communication aspect. This part of the work break down structure is very important and the reason for this is that the manager has the ability to reach out to the various people that are involved with the particular task. In project management, it is vital to note that communication happens through various means. There is upward communication and this is where the various team members correspond with the project manager to get information to the project manager (Albertijin, Bessler & Drobetz, 2011). Some of the information that the members of the team associated with this company might have to deliver to the manager is the shortage of internet cables and the result of this is having the manager seeking financial assistance from the various stakeholders that the company has. Stakeholders are very important for the company and the reason for this is that they invest a lot of money for the various projects that the company has to handle. Owing to this, the managers have no choice but to provide what is needed in the institution. There is also the fact that some of the team members might complain to the manager because of the incompetence of some of the team players where the manager ought to act on this information for the effectiveness of the project and the satisfaction of the client (Conrow, 2018).

Downward communication is another vital aspect to note and the reason for this is that it is possible for the project manager to deliver information to the various project team members. For this company, some of the information that the project manager delivers to the clients is relating to some of the people that are supposed to be off from the project (Dale, 2019). The reason for some of these conclusions is the fact that the project manager might get wind of some of the failures associated or mistreatment associated with the project. Through this, the project manager has the ability to resolve some of these problems and effectively lead to the success of the project.

Quality Standard Management Tool

Another tool that I would recommend is the quality standard management tool. The importance of this tool is that it will enable the manager to schedule his or her data effectively. The tool has been in use for quite some time and through this tool, it is possible to resolve some of the problems that a project might have (Chong, 2016). The project manager effectively analyzes the problems that are associated with a given project regardless of the progress taken in the project and can correct errors well.

SWOT Analysis Tool

It is essential to note that the SWOT analysis tool is essential for capturing important data relating to the company XYZ. From the NVP analysis for a virtual company such as the one identified above, it is possible to note that there was PV Out of $100,000 and a PV in $100,000. Moreover, the company shows proficiency in putting a record of $63636 and $41322 into the business and always recording a profit of $100,000. The fact the institution also recorded a net value of $4,958 shows that it was still competent in the environment. Moreover, one can note that the Red Sky software was very effective and assisted the company over two years. The figures below support this:

The IRR rate is another one to go through, and the reason for this is that it determines the current financial state of a company. For the company, it is possible for one to identify the fact that the amount did not change, unlike the NVP. The amount remained $150,000 regardless of changes in the industry and consequently has suffered a lot to regain its original structure. It is vital to note that the project manager employed in the Information Technology department is supposed to work effectively and thus ensure that the company has a positive IRR rate. Given the fact that PV in was a total of $152,066 over the two years and the PV out was 150,000 records negative figures, and this shows that the yellow software did not perform effectively. Through consideration of this, it is possible for the company to even gather more clients. The IRR rate represents a weakness, according to the SWOT analysis tool. However, it is possible for the company to overcome this problem effectively through project management.

Another issue to review relating to the SWOT analysis tool for XYZ is the possibility for success that is also identified as opportunity. Given the fact that the company is currently focusing more on technology is a positive thing and the reason for this is that it will lead to more clients seeking their services. Moreover, it is possible for the employees to work remotely with minimal coordination from their various locations. For example, during a lockdown season regardless of the cause, the workers can work effectively, deliver quality work and have the employers and the clients happy at the same time (George & Lisa, 2015). A threat that might come for the company is relating to new competition that might have better quality products. The project manager should ensure that the workers deliver quality work and the only means through this can be achieved through proper coordination and strictness.

Conclusion

After going through the various provided tools, it is possible to note that the XYZ Company can make developments not only in the information technology sector but other aspects of the company. The SWOT tool is the most important, and the reason for this is that it enables a project manager to note the strengths of the institution and maximize on this. The weaknesses enable the person to identify where he or she ought to correct.

References

Adams, R. (2010). Change Management, Journal of Environmental Psychology. 8 (73), 467-481.

Albertijin, S., Bessler, W & Drobetz, W. (2011). Financing Operations: A Data-Management        Perspective: Journal of Applied Corporate Finance, 23 (4) 70-82.

Chong, L. (2016). Global Competitive Strategy. London: Oxford University Press.

Conrow, E. (2018). Effective Change Management. London: Oxford University Press.

Dale, E. (2019). Management: Theory and Practice. New York: Mc Grawl Hill Publishers.

George, A., & Lisa, M. (2015). An Analysis of Change Assessment Techniques. International       Journal of Physical Distribution & Logistics Management, 34(5), 397 – 413.